In order to ensure compliance with corporate policies, J. Lauritzen has established a whistleblower scheme designed to make it easier for stakeholders to report compliance violations.
Through this scheme, J. Lauritzen is committed to promote an ethical working environment and to secure that all activities within the company are in line with applicable law and with J. Lauritzen’s policies and guidelines.
The whistleblower scheme consists of a whistleblower policy and an online whistleblower portal, through which employees and other J. Lauritzen stakeholders can in good faith, anonymously or non-anonymously, report any serious concerns they might have regarding J. Lauritzen’s conduct of business.
As J. Lauritzen’s whistleblower portal is hosted by an independent party, Got Ethics A/S, you are ensured confidentiality and the highest level of security, should you have any knowledge regarding illegal behaviour or serious irregularities at J. Lauritzen.
All reports on violations will be investigated by the Chairman, Vice Chairman and the Legal Department. A separate form is available, should you report the behaviour of an employee in the Legal Department. In this case, your report will be investigated by the Chairman and Vice Chairman only. From 17th December 2021, J. Lauritzen's whistleblowing scheme will be supplemented by a whistleblower scheme hosted by the Danish Data Protection Agency: meaning that people can file a complaint through one or the other scheme.
Introduction and background
The J. Lauritzen Group is a responsible group of companies with an open corporate culture where everyone is encouraged and free to raise their concern should they become aware of any irregularity or unlawful activity attributable to J. Lauritzen.
Ideally, concerns should be raised through the usual sources, i.e. with your superior, your superior's superior or HR. However, it is important that material concerns come to light and having an open corporate culture may not always be sufficient. Therefore, we have chosen to implement a whistleblower scheme.
Through the whistleblower scheme, employees and stakeholders can, in good faith, submit anonymous or non-anonymous reports about questionable matters or tendencies which may disclose illegalities, generate economic loss, damage the reputation of J. Lauritzen, or have similar effects.
Who can report concerns and about who?
J. Lauritzen's employees and stakeholders such as customers, suppliers, business partners and external consultants can report concerns. Concerns can be reported on matters committed by J. Lauritzen employees.
What issues can be reported?
- The whistleblower scheme is intended for reporting serious, or suspected serious J. Lauritzen matters only, such as: Economical crime such as embezzlement, bribery, corruption, fraud and forgery;
- Material breaches of health and safety regulations;
- Submission of false or misleading information to public authorities
- Material breaches of environmental regulations/pollution; and
- Physical violence and sexual offenses.
Matters which are unsatisfactory but neither illegal nor irregular such as collegial difficulties or violation of smoking policy, etc. should not be reported via the whistleblower scheme but raised via usual channels (management or HR).
If you are in doubt as to whether you should report concerns, you should report them. As your help is essential for us, all submissions will be addressed. If a reported concern falls outside the scope of the whistleblower scheme, we will advise you via the whistleblower portal.
Who deals with reported concerns?
Incoming reports are investigated by the Chairman of the Board of Directors and the Chairman of the Audit Committee assisted by the J. Lauritzen General Counsel.
How are the reports processed?
When a report is received, a preliminary investigation of the matter will be made. If the report turns out to be unfounded, it will be deleted from the portal and the employee who submitted the report will be informed via the portal.
If the report turns out to be founded, further investigation will be made. The matter may have employment consequences for the person regarding whom the concern was reported.
It is important that the whistleblower scheme is not used to make accusations by which suspicion is raised against innocent individuals. All concerns reported must therefore be made in good faith. Anyone who has reported concerns are protected against any harassment or victimization as a consequence of the report.
How can a report be submitted?
Concerns can be reported at https://lauritzen.whistleblowernetwork.net
When reporting a concern you choose whether you want to report the concern anonymously.
When a concern has been reported you have the option to log on to the portal and see if the person investigating the matter has any questions or requests additional documentation. Any subsequent interaction via the portal is 100% anonymous and solely relies on the willingness of the reporter to log into the portal and address any queries from the person investigating the matter.
Information to the reported person
The identity of the person reporting a concern will not be disclosed, even if the person has chosen not to be anonymous.
All questions regarding the whistleblower scheme can be addressed to the Legal Department: firstname.lastname@example.org